Posted: Wednesday, August 30, 2017 9:48 AM
AR COLLECTIONS - ADMIN SUPPORT JOB DESCRIPTION: BASIC PURPOSE: To provide clerical and administrative services to ensure efficient timely and accurate payment of assigned accounts, other necessary support for the front office and will report directly to the Office Manager. PRIMARY RESPONSIBILITIES: Carry out billing, collection and reporting activities for accounts according to specific deadlines. Research and resolve payment discrepancies. Answer the phone in a professional manner and as promptly as possible (8am-12pm). Greet visitors and customers. Prepare monthly mileage reports. Prepare weekly absenteeism reports and maintain notebook of employee’s absences. Order promotional products from the AB Marketing site and maintain information on payments. Produce beer invoices for customers/sales personnel. Distribute mail and packages daily in the morning and afternoon. Maintain personal mileage records. Record fuel tickets, balance and prepare for payment then send to accounts payable bi-weekly. BILLING: Send weekly statements to customers (use specific forms for CVS). Enter all invoices on spreadsheet in the NB 30 day. Enter Vita Coco invoices on SP Commerce (Walmart) site. Enter all payments on spreadsheet in the NB 30 day. File invoices and payment stubs. CREDIT MEMOS/REMITTANCE FORMS/BEER INVOICES: Match invoices for remittance and give to accounting. CHECK-IN ROOM: Assist when needed. Check-in drivers. Verify money totals – adjust for overage/shortage in VIP. Separate invoices: military, prepaid, non-alcohol Fintech. Run checks/money orders through system (Bank of America). Deposit cash in safe. BACK UP DUTIES: RECAP: Verify bank statement totals with Check-Up spreadsheet from the previous day. Verify totals from the spreadsheet with the trial warehouse totals. Make adjustments so totals match. Submit all recaps/adjustments/totals to accounting. ACCOUNTS RECEIVABLE: Backup administrative office associate. Enter all payments for the day in VIP. Enter all paid shorts in VIP. Scan all checks and staple with Hot Shot invoices and put in folder to verify with bank statement in the morning. AR COLLECTIONS - ADMIN SUPPORT EXPECTATIONS: Wear proper KW Beverage approved dress code and be neat and clean in appearance daily. Business casual attire (jeans allowed on Fridays.). All facial hair (beards, goatees and mustaches) must create an overall neat, polished and professional look. Normal hours are 8:00 to 5:00 PM every Monday thru Friday. Attend all company required meetings unless excused for vacation, illness, or personal reasons by office manager. Develop and maintain a good working rapport with all customers and KW employees. Have a working knowledge of MS Office and specifically be able to work with Excel and Word documents. Meet ALL deadlines set up by the office manager. Follow all company policies and procedures. Perform any other duties as assigned. The following physical demands are required but not limited to: Walking, Sitting, Lifting, Carrying, Pushing, Climbing, Stooping, Bending, Kneeling, Reaching, Pulling, Standing.
• Location: Columbia
• Post ID: 22794828 columbia