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Posted: Wednesday, March 7, 2018 6:28 PM

EXCITING Office Manager/ Administrative Assistant LONG TERM temporary role in Columbia, SC!!!

Position Description Summary

Our Organization seeks an EXTREMELY ORGANIZED team player to join our non-profit as our full-time EXECUTIVE ASSISTANT/OFFICE MANAGER. You will be responsible for the general operation of our office and assist our President and CEO. If you love details, have strong communication skills, are a people person, and know how to anticipate needs before anyone has to ask, then this job is for you.

You will serve as the primary point of operational and administrative contact for internal and external groups, often on complex and confidential issues. You will coordinate the provision of office and staff support services to the office, as well as coordinating special projects and/or events. You may also serve on a variety of committees in a support capacity.

Duties and Responsibilities

Answer the phones and provide professional phone etiquette at all times.

Meet and greet clients and visitors and provide a presence of professional hospitality at all times. Ensure that all the physical office space is always professional in appearance.

Schedule and maintain CEO's calendar, if requested.

Coordinate meetings on behalf of CEO, as needed.

Coordinate and oversee the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.

Manage the ordering and maintenance of office supplies.

Manage the daily mail collection and distribution.

Prepare check requests and bank deposits on weekly basis.

Work with accountant on various financial issues/projects (to include end of the year 1099 preparation and distribution.)

Oversee onboarding process/paperwork for new employees and contractors.

Provide support for Executive Committee and Full Council meetings: prepare and distribute meeting materials, arrange catering for meetings as needed, coordinate audio/visual needs.

Schedule and maintain the conference room calendar. Schedule meeting space in the building board and training rooms for various groups as needed and as available. Ensure that meeting space is clean and appropriately prepared for use.

Serve as the direct point of contact for the building landlord, building manager, and all vendors.

Assist with management projects and special event coordination, as needed.

Maintain oversight and maintenance of files, both electronically and in hard copy as well as maintaining the paper files and keeping files/file room current and organized.

Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.

Compose and prepare written documentation and correspondence for the office; screen and evaluate incoming and outgoing correspondence and prepare responses, as appropriate.

Assist in the coordination and completion of special projects, as appropriate.

Performs miscellaneous job-related duties, as assigned.

Qualifications: To be a successful hire, you need a minimum of 5 years experience in office administration. You also need to be proficient in Microsoft Office and Google applications such as Word, Powerpoint, Google Docs, Google Sheets, Google Drive, and Excel. Hubspot and software knowledge is a plus. A minimum of an Associates degree or equivalent experience is required.

Why Kelly ?

With Kelly, accounting and finance professionals like you will have access to some of the world's most respected companies-providing you with challenging, high-visibility projects that can transform your career. We work with 95 of the Fortune 100 companies, and more than 3,000 finance and accounting hiring managers rely on us each year to access the best temporary and full-time talent: people like you.
Let us help advance your career today.

About Kelly Services

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit and connect with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.


• Location: Columbia

• Post ID: 27996707 columbia is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018